How Will I Know When My Inventory is Low?


There are a couple of ways to determine the inventory status of your in-house pharmacy.

Start by heading to the Inventory page by selecting Prescriptions and then Billing from the top navigation.

Next to each item in your inventory, you’ll see a number under the column titled In Stock. This number gives you an at-a-glance pulse for how many remaining units you have. It’s also color-coded – green (plenty left!), yellow (you might be running low soon!) and red (you’re running low!) colors indicate the status of your inventory.

You can sort your inventory using the In Stock column to see which items you’re lowest on. To see the lowest inventory items at the top of your list, make sure the arrow is pointing up.

Email Notifications

If you’re typically a hands-off inventory manager, Atlas.md has you covered.

We’ll notify you by email when you have inventory that is either running low or out of stock completely. The email will include specifically what you’re low on or out of and will be sent to the person(s) in charge of inventory.

Who Gets the Email Notifications?

To see, or adjust who receives the email notifications:

  • Navigate to Prescriptions and then Inventory from the top navigation.
  • Select the Gear Icon in the top right corner, then click Inventory Responsible.
  • Here you can list multiple email addresses – just separate them by semicolon. Anyone listed here receives an email alert anytime an inventory item is edited, as well as when inventory is low or out of stock.

Updating Your Inventory

To update the amount in your inventory:

  • Head to the Inventory page.
  • Select the medication name from the list.
  • Next, click Edit Item. You can edit the quantity ordered and in stock, but make sure to note the reason for editing the medication. If a new medication has been bought by the clinic, you shouldn’t edit the inventory quantity but instead, add a new entry to the Inventory. This will all be trackable for later review.
  • Once you’re happy with your selection, click Save and your inventory will be updated.
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