Welcome to your files inbox, where you can share files, connect with file sharing services like Google Drive or Dropbox, or simply shoot your Atlas account an email with an attachment. (Think external lab results, or old patient files!) You can assign the documents in your files inbox directly to your patient’s chart, which makes keeping any external documentation associated with your patient a cinch. In essence, the Files Inbox makes your clinic’s life easier by providing a quick and easy way to send attachments to your account, therefore making them accessible to the entire office.
There are several ways to use your files inbox. First, let’s talk about file hosting services.
File Hosting Services
Using your Files Inbox feature, you can connect to applications like Google Drive or Dropbox.
Files dropped in this service show up in the Files Inbox of your Atlas account. You can then route these files to patient charts. It works very similarly to the Messages Inbox, which you can read more about here.
Setting up Your Files Inbox with Google Drive
Integrating your files inbox with Google Drive takes just a couple steps. Start by going to your files inbox page, which you can find either in your profile sidebar or your profile drop down depending on where you are in Atlas. Once on your files inbox page, click on on the gear icon in the upper right corner of your screen. Choose Google Drive from the the options there. You’ll be asked to sign into Google to make the initial connection. Once you’ve done that, Atlas will ask you to choose a specific folder to link to. If you haven’t already, we suggest creating an “Atlas” folder in Google Drive, and choose that one to link to. Select your folder and click “Connect to Google Drive.” The files in that folder will appear there in your files inbox.
Setting up Your Files Inbox with Dropbox
Integrating your files inbox with Dropbox is just as simple as with Google Drive, as described above. Start off in your files inbox and click the gear icon in the upper right corner. Choose “Dropdox” from the resulting list, and follow the prompts to give Atlas permission to connect with Dropbox. Choose the specific folder you’d like to link to (remember, it’s better to link to a specific folder rather than your entire Dropbox account), and click “Connect to Dropbox” to wrap it up.
Disconnecting from Google Drive or Dropbox
To disconnect from either Dropbox or Google Drive, simply go to the gear icon in the upper right corner of your Files Inbox. Choose the service you wish you disconnect from, and click “Disconnect.” That’s it!
You can also email files directly to your account, which is especially helpful if you’re using a scanner or fax system with email support. Just send the file to your clinic’s @atlas.md email address, which you can find by choosing “Email In Support” from the Files Inbox gear icon drop down options. Once done, your attachment will show up in your Files Inbox. You can then assign the file anywhere more specific you prefer, and each user has access to it.
A Helpful Hint
Another interesting (and helpful!) way to use your Files Inbox feature is with an internet-connected scanner such as NeatConnect, where the clinic can, in just one step, get a paper scanned straight into the app! Actually, this type of integration works with any scanner that has Dropbox, Google Drive or scan-to-email support.
For more information on setting up a new scan destination on NeatDesk, please refer to this article.
Assigning Inbox Files as Custom Labs
The list of time-saving features of the files inbox just keeps getting longer, doesn’t it? One more to add. It’s common to receive lab results through fax machines that are connected to your Atlas inbox. You can assign them to specific patient charts, and set them as custom labs, directly from your files inbox.